New Hire Onboarding System

The Problem

New hire onboarding was chaos:

• Multiple departments needed to do their part
• No single source of truth for onboarding status
• Tasks fell through the cracks
• New hires showed up without accounts, equipment, or training scheduled

First impressions suffered. IT spent hours chasing status updates.

The Solution

A coordinated onboarding workflow:

1. Intake - HR enters new hire details
2. Task Generation - System creates tasks for each department
3. Notifications - Responsible parties notified automatically
4. Tracking - Real-time status dashboard
5. Escalation - Overdue tasks escalate to managers

The Impact

• 100% onboarding completion - no tasks missed
• Clear accountability - everyone knows their responsibilities
• Visibility - managers see status at a glance
• New hires ready on day one

Technical Details

Event-driven architecture triggers tasks based on start dates and dependencies. Escalation logic ensures nothing sits idle.

Integration with HR systems for employee data. Customizable task templates for different roles and departments.

The dashboard provides real-time visibility into all active onboardings.